Wave 5 Go-Live – October 28, 2023
Application for care and clinical documentation in the emergency department
Application for inpatient documentation performed by clinicians and may include notes,
flowsheets, assessments, plan of care and medication administration. Used by nurses, nurse
practitioners, managers, therapists, physicians, physician assistants, case managers and social
Application for documenting care provided through outpatient visits, telephone calls,
e-visits and refill requests.
Application for the ordering of workflows of inpatient orders. Can be used to share
order details, sign orders, place orders and find orders.
Application for any procedure requiring anesthesia
Application for chemotherapy ordering, administration and cancer staging. Used by
inpatient and outpatient oncologists, nurses, pharmacists, research and infusion staff.
Application for laboratory information systems. Used by phlebotomists, nurses, techs,
pathologists and central receivers.
Application designed to centralize the workflows for case managers.
Application for cardiovascular information system. Used to order and document
cardiology procedures and cases.
Application for infection surveillance, which helps detect, monitor and report certain
types of infections in the inpatient setting.
Application for the operating room. Helps prepare, schedule and document all
information related to surgery.
Application for radiology information system. Used for ordering, scheduling and
performing imaging procedures.
Application for documenting perinatal care. Used to document a patient’s entire
pregnancy, admit babies and document newborn assessments.
Application for inpatient prescription pharmacy system. Used in the hospital setting
for admitted patients, procedures, surgeries and diagnostics.
Application for managing patient movement (admissions, transfers and discharge from
units throughout the hospital).
Application for scheduling appointments, creating provider/resource schedules, and
keeping schedules up to date with changes.
Application for managing health information. Used to handle releases of information
from a patient’s chart, manage deficiencies as physicians complete notes and sign orders, and
facilitate the coding of accounts.
Application for managing the patient database.
Application for managing patient registration over the front desk and over the phone.
Group of revenue and billing operational Subject Matter Experts who provide input in
the design, build and implementation.
Application for collecting and reviewing charges, billing facility (hospital) charges
to insurance companies and patients, following up on outstanding accounts and collecting
payments for services.
Application for collecting and reviewing charges, billing professional (physician)
charges to insurance companies and patients, following up on outstanding accounts and collecting
payments for services.
EpicCare’s mobile app for the iPad. Designed to give providers secure and portable
access to patient charts.
Epic’s platform that supports the exchange of patient records with other providers
outside our system. It ensures that patients’ health data follows them wherever they receive
Module for several products in the reporting area. The huge amounts of clinical data
that are collected by every part of the Epic system are stored in databases that can be queried
to provide all manner of reporting to support care decisions, manage costs, and identify trends.
Web-based application that connects community providers (referring physicians,
post-acute facilities, physician support staff) with secure access to select patient
Access point for RWJBarnabas Health physicians and staff. This is where Administrative and Clinical data is managed.
EpicCare’s mobile app for the iPhone and Droid. It gives providers secure and portable
access to patient charts.
Application that provides a suite of reports, dashboard and workflow tools that allow
Care Managers to manage patient populations in and apart from Accountable Care Organizations
Secure online application that allows patients to schedule appointments, view
medications and request refills, message their provider for advice, and record their own health
data (such as blood pressure and glucose levels).
An advisory configured by administrators can be triggered based on patient-based
factors, among other things, and can be restricted as needed to prevent alert fatigue on the end
users’ part. BPAs can appear in the Visit Navigator, Order Entry, and In Basket messages.
Central place in the Epic chart to find all Encounters for a patient.
People Epic trains and allows to train others.
Represents the RWJBH Epic implementation team, comprised of approximately 450 members.
A clinical contact with a patient. For example, an office visit, an admission, or a triage call. If
more than one evaluation or procedure takes place at the visit, it is usually considered one
encounter. In billing applications, charges or other transactions can be associated with encounters.
Epic’s standard system, which includes content and workflows based on the expertise
and experience of the Epic community and the Epic staff.
A specialty department that provides outpatient type care to patients who may or may
not be admitted to the hospital. These departments often use a combination of clinical
documentation tools from both EpicCare Ambulatory and EpicCare Inpatient. These departments also
known as hospital service departments, but hospital outpatient department is the preferred term.
Epic assists customers with measuring KPIs by providing a package of reports related
to the business metrics that it considers crucial to monitoring the health of a customer system.
Measuring KPIs is part of Epic’s Good Install program.
A series of sections meant to follow a particular workflow, such as an office visit or
medication reconciliation. Common examples include the Visit Navigator and the Discharge
Activity that allows you to use point and click functionality for HPI, ROS, and
physical exam, generating text in your progress note. OpTime Epic’s operating room management
A preconfigured group of orders commonly ordered together for a specific problem or
diagnosis. Order Sets may be suggested based on entries on your patient’s problem list, and you
can also mark Order Sets you use frequently as your favorites.
A set of frequently used orders. Orders can be added to facility preference lists by
members of your project team and you can also maintain your own personal preference list to
include orders you have pre-related information prior to a patient’s arrival at the hospital.
Preadmission helps prevent users from creating duplicate encounters.
Within Epic, any order that is not a medication is classified as a procedure. This
includes orders for such things as lab tests, consults, supplies, and imaging.
Epic’s Health Information Management (HIM) application used to track and fulfill
requests for patient health information.
The main activity in Epic’s Release of Information application, where you can
authorize, fulfill, and document requests for patient health information.
A documentation template. A group of orders and other elements, such as notes, chief
complaints, SmartGroup Panels, and levels of service, that are commonly used together to
document a specific type of visit. Using SmartSets reduces data entry time so you can focus more
time on your patients.
A text template for charting that can include text, SmartPhrases, SmartLists, and
SmartLinks. Frequently used in progress notes. They can be big or small many paragraphs or just
Pre-configured text that can be used to standardize documentation, such as notes,
within the system. SmartTools include SmartLinks, SmartLists, SmartPhrases, and SmartTexts.
Provides input during the workflow and content review.
Local “experts” who provide input related to their area.